University Of Kwazulu Natal Registrar, The Registrar’s Office is a NERVE-CENTRE upon which the support to the governance and academic administration of the University revolves. Carrying out its work under the guidance of the strategy of the University and its Council.
FOCUS AREAS: The Portfolio has four directorates, namely, Student Academic Administration; Governance and Administration; Legal Services; and Risk Management Services.
FUNCTIONS: The functions of the Registrar’s Portfolio include, but are not limited to providing administrative, legal and secretarial services to the University Senate, Council, Convocation and the Executive Management of the University. The Portfolio is also responsible for the dissemination, implementation and maintenance of University-wide policies, procedures and systems.
SOME OF THE IMPORTANT OPERATIONAL SPECIFICITIES OF THE REGISTRAR’S WORK INCLUDE:
- Provision of administrative and secretarial service to Senate, Council, Convocation and the Executive Management. This is achieved through the work of Committee Services, i.e. taking, recording, disseminating and retaining minutes of meetings, ensuring managed and effective access to information and records.
- Protection of University against legal risks by ensuring the development and implementation of procedures, rules and guidelines for drawing up of legal agreements and ensuring that all legal agreements and contractual relationships (other than those related to human resource and research issues) are screened and vetted by the legal adviser.
- Administering centralized policies, procedures, systems and information databanks (other than those pertaining to financial or human resource matters) by disseminating and maintaining rules of procedures, and ensuring that the University complies with all copyright requirements.
OTHER PERTINENT RESPONSIBILITIES FOR THE REGISTRAR INCLUDE
- effecting amendments to the Statute for submission to the Minister and the Department of Higher Education and Training for approval.
- administering the process by which honorary graduates are elected or nominated.
- ceremonial functions such as the graduations and inaugural lecturers.
- providing secretarial services University Convocation.
- maintaining records of membership to associations and other bodies as well as for the payment of subscriptions to such bodies and to publishers of publications.
- revising the terms of reference, composition and updating of the standing committees of Council and Senate.
- Maintenance of records of committee decisions at all levels.
- ensuring compliance to legislations and policies governing higher education and the university.
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